The Art of Minute Taking

This one-day workshop covers what you need to know to take effective minutes for a variety of types of meetings.

Recommend course:


Who should attend:

This course is designed for those new to minute-taking or wanting a refresher. Knowledge of shorthand is not required.

Learning objectives:

  • Understand types of meetings, meeting procedures and what makes an effective meeting
  • Formulate an agenda and prepare for meetings
  • Write clear and effective minutes and action point lists

Course outline:

  • Recognise the common challenges involved in minute taking
  • Identify the requirements of effective meetings
  • Identify tools available to record minutes
  • Identify different types of minute templates and minute styles and at what meetings to use them
  • Use an action points list effectively
  • Write effective minutes (includes practical exercises)
    • Use three proven techniques to make minute taking easier
    • Determine what needs to be recorded
    • Use a three step approach to recording discussion
    • Understand formal meeting procedures in relation to recording motions and amendments correctly
  • Review the process for taking in committee minutes
  • Effective record keeping
  • Recognise the legal issues relating to minute taking
  • Effective agenda formulation

Course format:

This is an interactive workshop with a maximum of 16 participants. The presenter uses a combination of presentation and group activities. You will receive a workbook and templates to take away.


Robyn Bennett

Further details:
If you would like more information about this programme, please contact us on:
Ph: 64 4 463 6556 Email:

Customised workshops:
Victoria Professional and Executive Development are able to customise many of our workshops to meet specific individual or organisational requirements. Please contact us for further information.